The Program Coordinator is responsible for overseeing the smooth, safe and efficient running of workshops and for daily maintenance of studio for all workshops throughout the year. Supervising studio managers & interns to assure good communication and professional programs.
- Planning & coordinating Spring, Summer, Fall and Winter Workshops
- Responsible for overseeing the studio managers, interns & volunteers
- Overseeing weekly staff meetings
- Checking in with faculty weekly
- Overseeing studios for each workshop, assuring smoothness in conjunction with studio managers
- Coordinating packets and logistics for Encaustic Conference
- Enforcing universal and safety precautions as described by director with studio managers
- Assisting with Auction and all other events as planned
- Overseeing Gallery Shows & openings, (labels, images & communication with artists)
- Assisting the executive director, marketing director and office as needed
- Assisting with mailing and all fundraisers
- Graphic Designing - all ads and Web design updates as needed
- Bachelors Degree in arts or Arts Administration, strong people skills, organized and a team player, supervision experience & strong leadership skills.
- Must have an interest in the arts and a strong background in the Arts and Writing
-Graphic Design skills
$18 – $20 an hour, full time, year round with health benefits
Please send resume and cover letter by February 1, 2017 to: Cherie@castlehill.org, (e-mail only)
Cherie Mittenthal, Executive Director, Truro Center for the Arts at Castle Hill, P.O. Box 756, Truro, MA
Truro Center for the Arts at Castle Hill is undergoing a major expansion, with the recent purchase of Edgewood Farm in Truro and plans for exciting new programs on the horizon. We seek an experienced operations and finance professional to join our Leadership Team.
The Managing Director will focus on building internal operational capacity and inspiring a collaborative leadership approach to advance Castle Hill’s mission through this major growth phase. The Managing Director works in close collaboration with the Executive Artistic Director, and reports to the Board of Directors’ through the President.
LEADERSHIP & MANAGEMENT
• Working with the Board and Executive Artistic Director to define and articulate the strategic direction of Castle Hill. Initiate and manage strategic planning priorities with Board and Staff to include implementation of priority initiatives and budgets. Ensure high levels of communication and report regularly on progress throughout the year.
• Develop the policies, processes and procedures to strengthen internal capacity and systems, working with Staff and Committees in areas of Fundraising, Marketing & Communications, Financial Management, Human Resources Management, Technology, and Facilities Management.
• Develop agendas in consultation with the Exec. Artistic Director, and schedule for regular meetings of the Leadership Team and ensure that weekly all-Staff meetings are held.
FINANCIAL MANAGEMENT & REPORTING
• Oversee and manage the day-to-day financial operations and systems.
• Work closely with the Finance Committee to further develop financial policies, improved procedures, systems, and controls as needed.
• Develop and monitor the annual operating budget. Initiate and drive the budgeting process with input from the Executive Artistic Director and Program Directors, and schedule Finance Committee reviews and approvals prior to Board approval.
• Capital Campaign: develop multi-year operating and capital budgets that integrate capital projects of the Master Plan, reflecting growth projections and facilities reserves.
• Manage capital building and renovation projects bids and contracts.
• Prepare monthly and quarterly financial reports (P&L, Balance Sheet, Program Performance: grosses, nets, enrollment, satisfaction) and circulate to finance committee.
• Provide timely, accurate grant administration and reports to funders as per agreements and requirements. Ensure legal compliance in financial management, tracking and reporting requirements in accordance with GAAP for any restricted funds contributed by donors for a designated purpose.
• Participate in capacity-building plans and implementation with the Leadership Team. Develop revenue and expense forecasts to evaluate net income potential for new programs.
• Supervise accounting and bookkeeping activities, monthly reconciliations, and ensure data accuracy and integration across QuickBooks accounting, donor management systems, and income through Castle Hill’s Website registration system.
• Manage cash flow, develop cash flow projections, oversee all cash receipts and deposits, and keep track of endowments.
• Develop request for proposals (RFP) and obtain multiple quotes for significant outsourced services; develop and negotiate agreements for contracted services and any services requiring an up-front deposit from the Center.
• Coordinate the annual audit with Treasurer involvement, tax preparation and filing of all returns, and ensure legal compliance and public disclosure.
• Prepare the Annual Report.
• Manage banking relationships and activity for all accounts.
• Manage insurance policies and agent relationship. Ensure updated inventory records for all Castle Hill locations and property.
• Be the liaison between legal counsel and Finance Committee as needed for special projects.
HUMAN RESOURCE MANAGEMENT
• Build upon a strong culture of core values and ensure high employee morale.
• Work to build internal HR capacity and well-defined policies and procedures, maintain HR systems and employment records. Perform annual employee reviews and feedback to direct reports.
• Ensure Volunteer orientation and training.
• Maintain & update Employee Handbook, and create a Volunteer version.
• Oversee bi-weekly payroll and administer employee benefits and ensure employment policies are followed.
INTERNAL SYSTEMS AND TECHNOLOGY
• Assess all current systems; make recommendations for improvements, implement and maintain new systems, procedures, and controls.
• Oversee the selection and implementation of new donor management database, if needed. Access donor management that is currently in place.
• Work with Leadership Team to implement program performance evaluation tools and measures to ensure a healthy balance of programming strategy and financial results that support mission and long term sustainability.
• Supervise Property Manager for the day-to-day management, maintenance of campus facilities, grounds, and equipment. Initiate and oversee the development of an annual maintenance schedule, obtain outsourced quotes and coordinate with vendors.
• Proactively plan and ensure the security and safety of all campus locations.
• Oversee all rentals of buildings, rental agreements, and occupancy agreements for faculty, students and groups and work with Executive Artistic Director in regards to the new Artist in Residency Program.
• Partner with Buildings & Grounds, Campaign Planning and Education Committees on major facilities issues and decisions in collaboration with Executive Artistic Director.
DEVELOPMENT & FUNDRAISING
In consultation with Executive Artistic Director
• Look for new sources of grants and fundraising opportunities to help with capacity building, operations & renovation.
• Participate in the Capital Campaign Phase II fundraising in partnership with the Executive Artistic Director.
• Work with the Leadership Team to create a fund development plan and corresponding fundraising communications plan. Oversee implementation of the plan and policies, such as a gift acceptance policy.
• Work with Leadership Team to contribute to a cohesive annual marketing and communications strategy and tactics for promoting programs and events in conjunction with the Marketing & Development coordinator.
• Work with Leadership Team and Development & Fundraising Committee
(2019-2020) to develop a campaign promoting the 50th Anniversary of Castle Hill (2021)
In consultation with Executive Artistic Director
• Engage and support the Board in planning, special initiatives, and policy implementation.
• Serve on Committees with the Board as needed.
• Promote Board and Staff relations and a constructive, engaging partnership.
• Coordinate with the President to prepare and circulate the Board Packet ahead of Board meetings.
--5+ years operating and administrative experience in an arts organization with a focus on strategic planning, marketing, budgeting, and financial management.
--Strong writing skills & grant writing skills a must
--Mastery of Excel, Powerpoint, Quickbooks and database management.
--Experience in grant seeking, securing major gifts and donor relations
--Bachelors degree required, MBA or Master of Arts Management preferred
Salary is commensurate with experience. Full time, with health benefits
To Apply: Please send by email (PDF only) a cover letter and resume by January 20, 2017 (extended), including salary history, to: Cherie Mittenthal, Executive Artistic Director firstname.lastname@example.org - please include 3 writing samples.
Interns are responsible for the smooth, safe and efficient running of workshops and for daily set-up of studios. Studios require quick breakdowns and set ups between classes with attention to the detailed requirements of each class. Interns work with visiting faculty to assist and monitor classes. Classes change every week and studio interns must anticipate new requirements and understand how all equipment functions. Studios open at 8:45 am and close at 5:00 pm, interns ideally work on a staggered schedule from 8:30 a.m. – 4:30 p.m. and from 9:00 a.m. – 5:00 p.m. (times will vary depending on evening workshops). Administrative Interns support the Castle Hill office staff and will develop skills in non-profit office administration including aspects of marketing, fundraising, and event planning.
College Interns have the opportunity to take up to three workshops of their choice during the summer season, High School Interns can take two workshops of their choice.
Applications and information for Summer Studio and Administrative Internships are below.
College Student Intern Application 2017:
High School Student Intern Application 2017:
Our Work Study program is for adults who have a strong desire to take a workshop but who may not have the opportunity to take our classes without financial assistance. Work study students receive credit to be applied towards the tuition of their workshop. For every 1.5 hours worked, one hour credit will be applied towards workshop tuition. Work study awards are based on need as well as prior work experience.
Please submit Application, resume and cover letter to:
Cherie Mittenthal, Executive Director
Truro Center for the Arts at Castle Hill
PO Box 756
Truro, MA 02666
Truro Center for the Arts at Castle Hill has served a single purpose for more than 40 years: to create an inclusive and supportive arts community by providing a wide range of artistic experiences to students at all levels of ability. Energized by a faculty of distinguished artists and writers and enlivened by a welcoming and engaging community, Castle Hill offers workshops, lectures, exhibitions, performances, special events and short-term artist residencies. Located in an exquisitely beautiful rural setting, Castle Hill provides unique and inspiring learning experiences to all who come here.
EQUAL OPPORTUNITY EMPLOYER:
Castle Hill does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, national or ethnic origin, disability, or marital status in the admission of students, hiring of personnel, or in the administration of its work study, internship or scholarship program.