REGISTRAR  

The Registrar is the front line person in dealing with the public and must be conversant with the entire Spring & Summer & Fall program and inner workings of Castle Hill. 

Duties Include:

✦ Inputting and updating database on a regular basis

✦ Answering phones and relaying messages

✦ Registering students, which includes:

  • explaining registration policy
  • collecting outstanding fees before start of class
  • communicating all class changes to director
  • mailing material lists and other pertinent information

✦ Preparing and delivering accurate class lists to teachers and Studio Managers

✦ Responsible for keeping accurate attendance records

✦ Organizing and sending out contracts to faculty, keeping all records and follow up

✦ Running the office store and keeping precise sales records and inventory

✦ Preparing year-end inventory for auditor

✦ Maintaining office files and faculty portfolios / resumes

✦ Keeping the office clean and well supplied

✦ Assisting with special events as needed

✦ Assisting with outreach programs

✦ Assisting director with preparation of catalogue, assisting with workshop needs, studio space and equipment (especially in print shop)

✦ Acknowledging membership via preparing and disseminating letters, vouchers, cards, and gifts, etc.

✦ Keeping track of membership for membership committee

✦ Helping president with board correspondence

✦ General office assistant to director, ie. mailing out contracts

✦ Recruiting volunteers & Interns 

✦ Strong skills in Squarespace or web design.

 

Qualifications:

Bachelors degree preferred, strong organizational and communication skills, computer literate, team player, outgoing, good with people.

 

Salary range: 

$17.00 - 19.00 per hour, 40 hours/week + health benefits

$35,000 - $39,500 based on experience

 

Please send a cover letter & resume to : Cherie Mittenthal, Executive Artistic Director by Friday, March 3, 2017 to cherie@castlehill.org 

 

Date: 2/17/17