The Registrar is the front line person in dealing with the public and must be conversant with the entire Spring & Summer & Fall program and inner workings of Castle Hill.
✦ Inputting and updating database on a regular basis
✦ Answering phones and relaying messages
✦ Registering students, which includes:
- explaining registration policy
- collecting outstanding fees before start of class
- communicating all class changes to director
- mailing material lists and other pertinent information
✦ Preparing and delivering accurate class lists to teachers and Studio Managers
✦ Responsible for keeping accurate attendance records
✦ Organizing and sending out contracts to faculty, keeping all records and follow up
✦ Running the office store and keeping precise sales records and inventory
✦ Preparing year-end inventory for auditor
✦ Maintaining office files and faculty portfolios / resumes
✦ Keeping the office clean and well supplied
✦ Assisting with special events as needed
✦ Assisting with outreach programs
✦ Assisting director with preparation of catalogue, assisting with workshop needs, studio space and equipment (especially in print shop)
✦ Acknowledging membership via preparing and disseminating letters, vouchers, cards, and gifts, etc.
✦ Keeping track of membership for membership committee
✦ Helping president with board correspondence
✦ General office assistant to director, ie. mailing out contracts
✦ Recruiting volunteers & Interns
✦ Strong skills in Squarespace or web design.
Bachelors degree preferred, strong organizational and communication skills, computer literate, team player, outgoing, good with people.
$17.00 - 19.00 per hour, 40 hours/week + health benefits
$35,000 - $39,500 based on experience
Please send a cover letter & resume to : Cherie Mittenthal, Executive Artistic Director by Friday, March 3, 2017 to firstname.lastname@example.org